Interlibrary Loan Service
｜◆Requesting Materials Held within Hokkaido University ｜ ◆Requesting Materials Held by Other Universities or Institutions｜◆Payment of Fees｜◆Application｜◆For Visitors｜
Members of Hokkaido University can use the following document delivery services:
・Interlibrary Loan (borrowing books)
・Document Copying (copies of journal articles or parts of books)
■ Requesting Materials Held within Hokkaido University
[Interlibrary Loan] Available only between Sapporo and Hakodate campuses
- Service Point: Your department library
- Charge: Free
[Document Copying]
- Service Point: Your department library
- Charge: Applies
In addition to paper copies, you can also request copies via e-DDS (Electronic Document Delivery Service).
■ Requesting Materials Held by Other Universities or Institutions
If the required materials are not available at Hokkaido University, they can be obtained from other institutions.
Interlibrary Loan / Document Copying
- Service Point: Your department library
- Charge: Applies
※Fees for interlibrary loan and document copying are borne by the applicant.
※If you plan to use university funds, prior application is required (see details here).
◆Requesting Materials Held within Hokkaido University
□Book Loan Service (Only between Sapporo⇔Hakodate campus)
・You can order between Sapporo⇔Hakodate campus (charge free).
※The material which libraries of your campus holds, please go directly and use it.
※You can order photocopy (charge). Please check follow.
□Photocopy Service
| Order in the Sapporo campus | Order between Sapporo⇔Hakodate campus | |
| Eligible Users | Members of Hokkaido University | Same as left |
| Eligible Materials | Materials held by each library* | Same as left |
| Available Budget | University funds (general operating budget only) | University funds (general operating budget) and personal funds |
| Copying charges | 20 JPY per monochrome page, 30 JPY per color page | Same as left |
| Application Unit | Books: up to 50 pages per request; Journals: one article per request | No specific limit |
| Application Frequency | Up to 5 requests per user per week | No specific limit |
| Delivery Method | Provided via e-DDS or in paper format | Same as left |
*Please use materials held by the library of the department handling your request directly (e.g., Engineering faculty members → Information Science Research Library).
・For copying within the Sapporo campus, only university funds (general operating budget for research and education) may be used.
・For document copying between the Sapporo and Hakodate campuses, payment can be made using university funds (general operating budget for research and education) or personal funds.
・Copies can be delivered either in paper format or via e-DDS (Electronic Document Delivery Service).
・Please contact each library if you have any questions.
◆Requesting Materials Held by Other Universities or Institutions
□Book Loan Service
Note on the application
- The retrieval process may take time. Please apply well in advance.
- The supplying library may impose restrictions such as “In-library use only (no external borrowing)” or “Copying not permitted.”
- The following materials are generally not available for loan. Please use the copying service instead:
- Journals, Reference Book，Rare Books
- Microfilm, Microfiche
Charges and Delivery Period
（Domestic Libraries）
- Charges：Round-trip postage (e.g., Yu-Mail with simplified registered mail, or Yu-Pack, etc.)
Approximately JPY 1,500–3,000 for round-trip. - Turnaround Time：Usually about one week.
- Loan Period： Typically about 1–2 weeks (subject to the lending library’s instructions).(Loan Period vary according to lending Libraries)
（Foreign Libraries）
- Charges： Lending fee (including postage) plus return postage (air printed matter with registered mail).
Approximately JPY 5,000–10,000. - Turnaround Time： Usually about 1–3 months.
- Loan Period： Typically about 1–3 weeks (subject to the lending library’s instructions).
□Photocopy Service
Note on the application
- Please comply with copyright law when requesting document copies.
- The applicant is responsible for matters related to copyright.
- The retrieval process may take time. Please apply well in advance.
Library has been recognized only if a copy of copyrighted material according to Article 31 of the following copyright law.
- A part of a work (In general, less than 50% of a book).
- For each article in a journal or newspaper (except the latest issue), you can get a copy of the whole article.
*For the latest issue (of a serial publication) which has not been published for a considerable period of time,
you cannot get a copy. - Single copy per a person.
- For research and study purposes only allowed.
- Re-copying and distribution is prohibited.
Charges and Delivery Period
(Domestic Libraries)
-
Charges: Copying charges (40–60 JPY per monochrome page) plus postage (actual cost).
※Copying charges vary depending on the supplying library. - Turnaround Time: Usually about one week.
(Foreign Libraries)
-
Charges: One article: 1,500–7,000 JPY per document.
※Copying charges vary depending on the supplying library. - Turnaround Time: Usually about 1–2 months.
Fees for interlibrary loan and document copying will be borne by the applicant.
※Interlibrary loan between Sapporo and Hakodate campuses is excluded.
Payment Methods by Budget Category
| Budget Category | Payment Method |
| University Funds (General Operating Budget only) | Please register (via web or by PDF)your budget in advance. ※If undergraduate or graduate students wish to use university funds, please consult with your academic advisor. |
| Personal Funds | 【Interlibrary Loan】 Borrowing fee: An invoice will be provided together with the document. Please make payment at the designated institution (e.g., Hokkaido University Co-op) upon receipt of the document. Return postage: When returning materials, please submit postage stamps of the specified amount. 【Document Copying】 |
| External Funds (e.g., Grants-in-Aid for Scientific Research) | Please first apply and pay using personal funds, then submit a reimbursement claim. For details on how to submit a reimbursement claim, click here(Japanese only). |
- Central Library, Interlibrary Loan Section
- North Library, General Services
Tel: 011-706-5575 (*Weekday: 8:30 - 17:00)
Fax: 011-706-7851
E-mail: kitasv[at]lib.hokudai.ac.jp - Branches Libraries: Please click here.
◆Application
Please submit your application via the web form below.
□Document Request Application
→ Library Web Service
Please log in and submit your application.
□Inquiries
Tel: 011-706-4095 (*Weekday: 8:30 - 17:00)
Fax: 011-746-4595
E-mail: sogo[at]lib.hokudai.ac.jp
◆For Visitors(Non-members of Hokkaido University; include graduates of Hokkaido University)
If you are not member of Hokkaido University, and need material of Hokkaido University Library, please check here.